Meeting facilitation is a process that helps you plan, design and run effective meetings that achieve your objectives, involve all participants and generate actionable outcomes. It is based on the belief that meetings can be productive, engaging and collaborative, rather than boring, frustrating and wasteful. By working with a meeting facilitator, you can ensure that your meetings are well-organized, well-managed and well-executed.
Our meeting facilitation methodology consists of four phases:
Preparation: In this phase, we help you clarify the purpose, scope, objectives and methods of your meeting. We help you define the agenda, the roles and responsibilities, the ground rules and the logistics of your meeting. We also help you prepare the materials, tools and resources that you need for your meeting.
Facilitation: In this phase, we help you run your meeting in an effective and efficient way. We help you manage the time, the energy and the participation of your meeting. We use various techniques and strategies, such as icebreakers, brainstorming, voting, prioritization and action planning, to facilitate the discussion, decision-making and problem-solving of your meeting. We also help you deal with any challenges or conflicts that may arise during your meeting.
Documentation: In this phase, we help you capture and document the key information and outcomes of your meeting. We help you record the notes, the decisions, the actions and the feedback of your meeting. We also help you create a clear and concise meeting report that summarizes the main points and results of your meeting.
Follow-up: In this phase, we help you follow up on the actions and outcomes of your meeting. We help you communicate the meeting report to your team and stakeholders. We also help you monitor and evaluate the progress and impact of your actions. We also help you identify the next steps and opportunities for improvement.
Our meeting facilitation benefits you in many ways, such as:
- Achieving your objectives and results
- Involving all participants and engaging their input and feedback
- Generating actionable outcomes and follow-up actions
- Saving time and resources
- Improving communication and collaboration
- Enhancing team performance and satisfaction